Financial Aid Refund/Repayment

Financial Aid Refund/Repayment Policy

Before dropping a class, please contact the Financial Aid office because withdrawing
from courses can affect your financial aid for the current term, and future terms. For more information go to: https://www.kauai.hawaii.edu/withdrawal-return-funds

Repayment Policy
The amount of Title IV aid that a student must repay is determined by the Federal Formula for Return of Title IV funds as specified in Section 484B of the Higher Education Act.
This law also specifies the order in which Title IV funds are returned to their respective programs.

A repayment may be required when cash has been disbursed to a student's account from financial aid funds in excess of the amount of financial aid the student earned during the semester. The amount of Title IV aid earned is determined by multiplying the total Title IV aid (other than Federal Work Study) for which the student qualified by the percentage of time during the semester that the student was enrolled.

If less financial aid was disbursed than was earned, the student will receive a late disbursement for the difference. If more aid was disbursed than was earned, the student will have a balance due.

If a student received financial aid that they are no longer eligible for, due to the withdrawal, Kaua‘i Community College will return the unearned portion to the appropriate Title IV program(s).  As a result, a balance will be applied to the student's Kaua‘i Community College account.  The student will be responsible for the amount the student owes Kaua‘i Community College.

Tuition and Fees Refund

Refunds are processed by the Business Office.

Semester Length Courses: Student Activity Fees
A 100% Student Activity Fee refund is given for complete withdrawal made within the first week of instruction. No refund is given for complete withdrawal made after the first week of instruction.

Non-Semester Length Courses: Tuition and Special Course Fees
The refund period at all institutions shall be 20% of the instructional period.
The instructional period includes all calendar days beginning from the first day of instruction and ending on the last day of instruction. No refunds will be made for courses where the instructional period is 10 days or less, except before the first day of instruction. Refunds for credit courses that are not semester long shall be as follows:

  1. 100% refund for complete withdrawal only if made on or before the last day of late registration.
  2. 50% refund for complete withdrawal or change in status or tuition rate if made after the late registration period but on or before the end of the refund period unless otherwise stipulated by federal regulations.

Non-Semester Length Courses: Activity Fees

  1. 100% refund of the student activity fee for complete withdrawal only if made on or before the first day of instruction.
  2. No refund of the student activity fee if complete withdrawal is made after the first day of instruction.

For more information about refund of tuition and fees, visit the Admissions and Records (https://catalog.kauai.hawaii.edu/refunds) section of this Catalog.

You may also contact the Financial Aid Office at 808-245-8360.